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Alerting software for public authorities and municipalities

Public authorities, municipalities, and public institutions must act quickly, purposefully, and accountably in emergencies. With EVALARM, you alert the right people, coordinate measures in real-time, and document the entire incident in a structured manner.Whether it’s fire, evacuation, threat situations, technical failures, severe weather, or crisis situations — EVALARM supports your organization in remaining operational and capable of acting when it matters most.

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Alerting in public authorities must do more than just send a message

In public authorities and public institutions, simply sending a notification to a large group of people is not enough in an emergency. What matters most is that responsibilities are clearly defined, feedback is received, escalations work reliably, and measures are documented in a transparent and traceable manner.Especially in municipal administrations, schools, public buildings, or critical infrastructure, various individuals, locations, and responsibilities must be integrated reliably into the process.

Typical Challenges:

  • Who needs to be informed for which type of event?

  • Who has confirmed the alert?

  • What measures have already been initiated?

  • Who is responsible for which task?

  • How is the incident documented?

  • How do decision-makers stay informed across multiple locations?

Digital Alerting and Crisis Communication with EVALARM

EVALARM combines fast alerting with structured emergency communication. Predefined scenarios ensure that the right individuals, groups, and locations are automatically notified when an incident occurs.

EVALARM supports you not only in triggering an alarm but also throughout the entire incident management process — from feedback and escalations to the coordination of measures and documentation.

What this means for public authorities:

  • Fast and reliable alerting of the right people

  • Defined alarm plans for various events

  • Recipient feedback and acknowledgments

  • Escalation in case of no response

  • Real-time communication with involved parties

  • Documentation of the entire alarm history

  • Cross-location information and coordination

Which incidents is EVALARM suitable for in public authorities?

EVALARM can be used for a wide range of emergency and crisis scenarios. Public authorities and municipalities can define their own alarm processes and automatically inform the appropriate people depending on the event.


Typical scenarios:

  • Fire and Evacuation
    Instant notification of responsible persons, fire safety assistants, crisis teams, or building managers.
     

  • Threat Situations
    Targeted alerting of selected groups of people in the event of security-related incidents.

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  • Technical Failures
    Alerting of janitorial services, IT, facility management, or on-call emergency teams.

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  • Severe Weather and Natural Events
    Information for crisis committees, administrative management, response groups, or affected locations.

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  • IT Outages and Cyber Incidents
    Rapid activation of IT managers, data protection officers, management, and crisis teams.

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  • Schools and Public Institutions
    Alerting and communication during emergencies in schools, daycare centers, citizen service centers, administrative buildings, or other public facilities.

More than just a conventional alerting or notification system

Many systems focus on sending a message to as many people as possible, as quickly as possible. For public authorities, this is important — but often not enough.
 

EVALARM goes one step further:
The platform supports the entire alarm and emergency process. After an alert is triggered, feedback can be collected, measures coordinated, responsibilities mapped, and incidents documented.


This transforms a simple notification into a structured process for alerting, crisis communication, and emergency management.

Benefits of EVALARM for Public Authorities and Municipalities

Fast Alerting

Responsible persons, groups and locations are informed quickly and precisely in an emergency.

 

Structured Emergency Processes

Predefined scenarios automatically start the appropriate alerting and emergency process depending on the type of incident.

 

Responses and Confirmations

You can see which recipients have received the alert and whether they have actively accepted or declined it.

 

Escalations if There Is No Response

If recipients do not respond, additional contacts or escalation groups can be notified automatically.

 

Cross-Location Communication

Ideal for municipalities, authorities with multiple buildings and public institutions across different locations.

 

Documentation and Traceability

Alert histories, responses, escalations and measures are documented in a transparent and traceable way.

 

Flexible Use Cases

EVALARM is suitable for public administrations, municipalities, schools, public institutions, organizations close to critical infrastructure and municipal companies.

 

Hosting in Germany

EVALARM is hosted in Germany and meets high requirements for data protection, availability and information security.

Designed for Organizations with Responsibility


Authorities and municipalities bear responsibility for employees, citizens, public facilities, and critical operations. In an emergency, information must be distributed rapidly, securely, and transparently.
 

EVALARM supports these requirements with a digital platform for alerting, emergency communication, and crisis management. It enables authorities to digitize their existing emergency plans and trigger structured responses when it matters most.

EVALARM compared to traditional alerting systems

Conventional alerting systems and mass notification solutions are primarily designed to reach people quickly. EVALARM enhances this functionality with structured processes for emergency management, task coordination, and documentation.

Requirements
Klassische Benachrichtigung
EVALARM
Quickly inform people
Yes
Yes
Using multiple channels
Yes
Yes
Targeted alerting of locations and groups
Partially
Yes
Predefined emergency scenarios
Partially
Yes
Collecting feedback
Partially
Yes
Coordinate measures
Restricted
Yes
Documenting events
Restricted
Yes
Managing escalations
Partially
Yes
Emergency communication during the ongoing event
Restricted
Yes

Suitable for various public organizations

Public authorities and municipalities bear responsibility for employees, citizens, public facilities, and critical processes. In an emergency, information must be distributed quickly, securely, and in a traceable manner.

 

EVALARM supports these requirements with a digital platform for alerting, emergency communication, and crisis management. This allows authorities to digitize their existing emergency plans and execute them in a structured way when an incident occurs.

EVALARM can be used in many areas of the public sector:

  • Municipal and city administrations

  • District offices / County administrations

  • Citizens' service centers

  • Schools and educational institutions

  • Daycare centers and social facilities

  • Municipal enterprises

  • Public utilities

  • Public facilities

  • CRITIS-related organizations

  • Administrative buildings with multiple locations

Digitalize alerting in your authority

With EVALARM, public authorities and municipalities establish a reliable foundation for rapid alerting, structured emergency communication, and transparent crisis management.

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Let’s explore together how EVALARM can support your existing alerting and emergency processes.

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